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On the other hand, if the Tribunal decides that it is a case for disciplinary action against the respondent, then it must fix the first hearing no later than 21 days from the date of service of the notice. Para. Failure to do so results in either the refusal of the application for the practicing certificate or in disciplinary proceedings against the individual who acted as notary public. Not all documents are accepted for Apostille service.Documents accepted for apostille service are broadly classified into the following two categories :Public documents bearing the true signature of an official party such as a Hong Kong SAR Government recognized officer. For example,In Hong Kong, the High Court acted by the Registrar.In the United States, the Secretary of State of each state and his or her deputies are usually competent authorities.In the United Kingdom, all apostilles are issued by the Foreign and Commonwealth Office in Milton Keynes. Some of these are: It refers to the action where a signer affirms that the contents of a document are true. A Notary Public may prepare, attest, authenticate and certify (for use anywhere in the world), deeds and other documents, under the signature and official seal of the Notary. It is a manner of avoiding fraud and it is commonly requested by many institutions, either in Hong Kong or overseas. Once this step is complete, the individual who wishes to register as a notary public will submit the certificate of appointment and the registration fee with the Registrar of the Society of Notaries. The Consulate does not have a list of Medallion Program member institutions. of your application. How to Apply for Appointment & Registration as a Notary Public? Bring documents with the appropriate names, places, dates, initials, etc. Yes, online notarization is legal and secure to use in Hong Kong. At Notarize, we're champions of bringing trust online 24/7 for life's most important moments. With our Notary Public appointed by and registered with the High Court of the Hong Kong SAR and being. A Notary Public may prepare, attest, authenticate and certify (for use anywhere in the world), deeds and other documents, under the signature and official seal of the Notary. This procedure authenticates certification, signature or witness identity of a person. same-day service for simple documents and witnessing. We cannot advise you on the specific language needed in your Power of Attorney; please consult a lawyer or other advisor for assistance before coming to see us to notarize the document. However, this is possible when the profit is shares among those who practice in the same firm as well as when a company agrees to pay a certain sum to a retired principal of the firm as well as in several other scenarios in which the payment is made to a predecessor in the firm of the legal representatives of a deceased principal of the firm. You must sign with the notary public). How to Apply for Appointment & Registration as a Notary Public? Theappointment as notary public in Hong Kongis made once following the review of the Chief Judge (who then issued a certificate of appointment). File the original motion with all necessary documents The Registrar will by written notice inform the Hong Kong Society of Notaries of Para.17. When dealing with travel documentation and work permits, " a Notary is an internationally recognised legal officer who can authenticate signatures documents and facts. We know the practice by each of the common consulate-general in Hong Kong and is glad to provide you with our professional advice on that. We cannot advise you on the specific language needed in your Power of Attorney; please consult a lawyer or other advisor for assistance before coming to see us to notarize the document. Notarization of or witness to Power of Attorney, trust deed, assignment of property, letter of guarantee, contracts and agreements. Some examples include: Affidavits / Affirmations / Declarations Power of Attorney Property transaction documents Company documents Board Resolutions Identification documents Birth / Marriage Certificates Court Registry on LG1/F., High Court. But basically, it is often required by an oversea authority/party, involving your identity or the reliability of a document: To certify identity or documents e.g. Documents signed by a notary public or a Commissioner of Oaths in Hong Kong On the other hand, a notary public, being a certified and trained professional, verifies the authentication of documents. About the Society According to the Notary Public Practice Rules, these professionals need to observe a set of good conduct rules. Documents signed by a notary public: these include a power of attorney, a certified true copy or a legalized authorized document translation; documents signed by a commissioner for oaths are also accepted for an apostille in Hong Kong (such as a declaration). Each additional notary seal will cost $10 but most documents only require one. the Masters Clerks Office (Apostille Power of attorney: this is a legal instrument that can be used in many situations and can be particularly useful for business purposes; it is drawn up in front of a notary public; Legalization or apostille: this is a certification of the fact that a document is valid and it is performed by the notary public; common documents include birth and death certificates, divorce decisions, passport copies, diplomas and other certificates issued by competent authorities; an important distinction is that the. As an American citizen living or traveling in Hong Kong, it can be incredibly difficult to find a US notary public that is available when you need them. Notarization of or witness to documents for adoption of children, inheritance of estate, disclaiming inheritance right. In Hong Kong, all the Notary Public are Hong Kong solicitors of at least 10 years' experience. Our services include: Examples of documents we notarize for use outside the Hong Kong SAR (except Mainland China): We can arrange apostille at the High Court of the Hong Kong SAR. Whilst the Law Society has taken all reasonable steps to ensure the accuracy of the entries, it accepts no responsibility for any errors or omissions in this List. A country's designated authority issues this certificatethat works as a proof of authentication. The Law Society is committed to facilitating the attainment and maintenance of the highest professional standards by our members in the interest of the community. External links to other Internet sites should not be construed as an endorsement of the views or privacy policies contained therein. Pay $360 registration fee at the High Court Accounts Examples of designated authorities are embassies, ministries, courts or (local) governments. Hong Kong Notary, Notarial Certificate & Apostille Service Legalisation by Consulate Simple notary starts with HKD900 Enquiries Tel/Whatsapp : 6888-9999 (Miss Law) Address: Wanchai, Lai Chi Kok and Tuen Mun For more information on Hong Kong Notary, please click to visit www.ytt.world of Yip, Tse & Tang, Solicitors & Notary Notary Public. on the Secretary for Justice and the I was very pleased with the legal services offered by LawFirmHongKong.com. In most cases, a Hong Kong Notary Public is sufficient, but there are some exceptions. Disciplinary proceedings and the grounds for refusal of the practicing certificate for notaries. Legalisation by Consulate. in Hong Kong. Individuals who arrive more than 15 minutes before their scheduled appointment time will not be permitted entry until their scheduled appointment time. For example, - Marriage Certificate, ie. Please note that the Consulate cannot assume responsibility for the professional ability or integrity of the law firms or persons whose names appear on the above Legal Assistance (Notary Matters) list. For legalization, one would require first to notarize and apostille the document. There are various notary acts which fall under notarization. Scam Alert: From time to time, the Law Society receives reports on scam websites, emails or other means of communication using bogus law firms or solicitors / foreign lawyers on fake law firm letterheads with false contact details. For example, a notary public is not allowed to pay part of the profits to an individual who introduces a client. 13 being produced. Please also note that US $100 banknote series 1990 and also series 1914-1990 are no longer accepted. An individual is required to apply for certification as a notary public in Hong Kong and undergo the examination defined in the Notaries Public (Examination) Rules (Cap. The preparation of legal forms is typically the task of an attorney. Some of these are: 1.Official partys original signature on public documents such as a certificate of business registration, marriage certificate, incorporation certificate, etc. Because of the Convention, consular officers are prohibited from authenticating documents in Hong Kong or Macau for use in the United States. A Notary public is a legal profession - usually, an experienced solicitor appointed and registered at the Hong Kong High Court. What types of documents can a notary public in Hong Kong issue? For more information on the Securities and Exchange Commissions Medallion Program, please visit Signature Guarantees: Preventing the Unauthorized Transfer of Securities web page. The notary has a duty of care towards individuals in any jurisdiction when these persons place their reliance on a statement contained in the notarial work provided by the professional. Fast Response Enquiry. Our notary fee can be low as $900. To appoint guardian when children study abroad e.g. This is the official website of the U.S. Consulate General Hong Kong & Macau. Please contact your financial institution for guidance on this matter. Letter notifying you of the appointment as a notary We open appointment slots for each month in the middle of the previous month. in Notaries Public: Thomas Tse and Charles Tse, Notary Service Enquiries : 6888-9999 (Miss Law) | Permalink, Tags: Certified True Document eg. Get the case number for the application for appointment Please note that the Consulate cannot authenticate or provide copies of documents such as birth, marriage, divorce or death certificates, U.S. drivers licenses, academic transcripts, diplomas or the like. For non-Hong Kong documents and certificates, you may go through legalization (please see section 4 below) for them to be used and accepted by China authorities. The United States, Hong Kong, and Macau are parties to the Hague Convention which abolishes the requirement of diplomatic and consular legalization for public documents originating in one Convention member and intended for use in another. notary public. Apostille service, Hague Convention apostille. Profit sharing with individuals who do not act as notaries public or solicitors is not permitted in Hong Kong. Phone (+852) 2526 5502. We shall not be held liable to anyone for any loss and/or damage incurred as a result of that persons reliance on the above contents. This step is required for those who wish to provide notarial services as a form or as an individual. collecting the Certificate, please produce the receipt Thank you for your message we will be in tough shortly. Examples of legal forms are available on-line (PDF 7.55 KB), but please keep in mind that the forms and their purposes can vary widely from one jurisdiction to another. It is possible to have documents notarized by a local notary public for use in the United States if the notary publics signature is authenticated. The apostille itself is a stamp or printed form consisting of 10 numbered standard fields. It was incorporated in 1907 as a company limited by guarantee. Our efficient notarisation ensures your documents remain valid, legal and genuine. Notaries are very experienced lawyers. The above is exclusive of Saturdays, Sundays and public holidays. What is the difference between notarization, apostille and legalization? Or click to fill an Online Enquiry Form. company incorporation and BR status, Statutory Declaration for Passport Application, Affidavit of Financial Support / Letter of Invitation for Temporary Resident Visa. Both the application for examination and the examination are subject to the fees imposed by the Society of Notaries. Notarial fee details: Witnessing of Signature for Statutory Declaration The Consulate-General witnesses signature on Statutory Declaration for use in Singapore. All Right Reserved. WANT to learn more? company incorporation and BR status, Statutory Declaration for Passport Application, Affidavit of Financial Support / Letter of Invitation for Temporary Resident Visa. Sample Letter of Applying for Registrar's Certificate pdf (15 KB). Messages and Alerts for U.S. visitors to Hong Kong & Macau. Here, one should appear before the relevant authority prior to signing the document. For witness of signatures on contract or declaration by a Notary Public in Hong Kong. Are you a website owner? For the documents to be used in other countries that have not signed the Hague Convention require an additional process known as "authentication" or "legalization.". A passport or Hong Kong ID card is best. 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