how to apply for extenuating circumstances ucl

Step-by-step: How to apply for extenuating circumstances At this point it is too late. Re-affiliation of RUMS Clubs | Students Union UCL student has deadline of 14/5/23 for module X and 26/5/23 for module Y. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. E.g. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. What qualifies for extenuating circumstances? The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. UCL is yours, soshape it. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Extenuating Circumstances | IOE Student Helpdesk - UCL - University These include: If you think you fall into the first bracket of situations, you should escalate your application. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. This may affect the type of mitigation that is available to you. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Here are three students sharing their experiences of applying for financial support from us. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. But you cannot self-certify once the exam has started; you must provide evidence. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Step 2: gather the relevant evidence for your application. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream UCLs Grounds for ECs explain what will normally be considered. Your evidence will need to cover the full period for which you are requesting mitigation. b`bd`a`%iHg`> You should submit the EC on time and indicate that your evidence will be forthcoming. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Enjoy! It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream However, you have the right to appeal your results via theAcademic Appeals Procedure. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. A decision cannot be made until your evidence is received. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. However, you will need to explain why you didnt submit your EC on time. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. includes details of all the different support that is available to you. SeeSection 2.7: Self-Certification. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Yes, as long as they fall within the same 14-day period. Extenuating Circumstances and Extensions - Brown University Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. You can find a guide to submitting your claim on Portico on the UCL website. For either route, it makes sense to get in touch as soon as possible. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You can only request deferrals 2 weeks in advance of the event. Work will not be accepted by email. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Extenuating Circumstances | Students Union UCL You will also be notified of the outcome of your claim via Portico. butler county election office phone number / . Bereavement: You will be required to provide a death certificate. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Compiling the relevant documents and information can help speed your application along. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; You should receive a response withinone week of submitting the request for review. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. /Tx BMC Extenuating circumstances - The University of Nottingham A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. 'Extenuating Circumstances' are events that are . You apply for extenuation via an online form. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. endstream endobj startxref Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). EMC Deadlines for Geography modules are available from the Moodle pages for each module. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). are met, they are able to apply for further extensions using this process. If the deadline has already passed, the late submission may be condoned (i.e. Applying for an EC using self-certification. Make sure that the date you have requested is allowed under the claim type you are submitting. apply for extenuating circumstances ucl Doc Template | pdfFiller endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream how to apply for extenuating circumstances ucl See the assessment regulations. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. If you can imagine it, theres probably a society for it. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Do Share & Care schemes work for student accommodation? If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream uM*\)+(. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Step 4: wait for approval. ANYWAYYY enough about meeee plz dont leave me hanging. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If your evidence isnt written in English, you must provide a notarised translation. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. You will usually find this in your Handbook, or ask yourDepartmentalTutor. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. dissertations refer to the dissertation handbook for specific guidance). If you submit your essays online, chances are your extenuating circumstances form will also be online. UCL have a Self-Certification Policy in place for the 2022/23 academic year. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You can make an EC claim through Portico. endstream endobj 448 0 obj <>stream Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Extenuating Circumstances | UCD Current Students You can find further details in UCL's Self-Certification Policy. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You can find further guidance on what your evidence should include in UCL's Academic Manual. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. . Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. All coursework, projects and dissertations must be submitted. Extenuating Circumstances | Students Union UCL h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be It is your responsibility to ensure that the work is submitted on time. *'"&0M" f? /Tx BMC Students will not be entitled to their SoRA adjustment again on top of an EC extension. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream This may affect the type of mitigation that is available to you. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Letter from your doctor or medical practitioner). Students' Union UCL is an organisation that exists to make more happen. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Although we encourage you to discuss coursework with others, the final product must be your own work. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: We should, in these circumstances, be able to get back to you within 10 days. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Etymology The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. All discussions will be treated confidentially. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. University Way Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. What would you like the Union to do? If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you self-certify then you should hear 1-2 working days. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. You will also be notified of the outcome of your claim via Portico. What falls under extenuating circumstances? /Tx BMC You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. We've made the process as easy as possible for you - but don't just take our word for it. ` & All IOE EC requests are considered by the IOE EC panel. Extenuating Circumstances | Students Union UCL The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. What qualifies for extenuating circumstances? "Extenuating circumstances" meaning and when to use it ECs are designed for emergencies. If you had previous extensions for the same assessment, state the most recent deadline. It is a charity with over 48,000 members. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control.

how to apply for extenuating circumstances ucl 2023